Teams & Organization

MatchOps helps you organize your coaching activities across multiple teams, seasons, and tournaments. This guide covers how to set up and manage your organizational data.

Club Season Period

The app automatically calculates a club season period (e.g., "24/25") that is displayed with competition names. This helps organize data by playing year.

• The period is calculated from competition start dates
• Default is October-May if not configured
• Example: A season starting in November 2024 gets "24/25" added to its display name

See Recommended Workflow for the complete setup process.

Competitions

Competitions are either Seasons (for league play) or Tournaments (for cups and events).

Seasons

A season represents a competitive period (e.g., "Spring 2025" or "Fall League 2024"). Seasons help you:

• Group related games together
• Track standings and statistics over time
• Compare performance across seasons

Creating a Season

Season Details

When creating or editing a season:

• Name - Descriptive name (club season period is automatically added)
• Location - Where games are typically played
• Age Group - U7 through U21
• Game Type - Soccer or Futsal
• Gender - Boys or Girls
• League - Use the 3-step dropdown: level (level 1, level 2, etc.), area (east, west, etc.), and series name
• Period Settings - Number of periods (1 or 2) and duration
• Start/End Dates - Season timeframe
• Notes - Additional information

Linking Games to Seasons

When creating a new game, you can associate it with a season. This:

• Adds the game to the season's record
• Updates season statistics automatically
• Includes it in season reports

Tournaments

Tournaments are for cups, festivals, or single-event competitions.

Creating a Tournament

Tournament Details

• Name - Tournament name (club season period is automatically added)
• Location - Venue
• Dates - Start and end dates
• Age Group - U7 through U21
• Game Type - Soccer or Futsal
• Gender - Boys or Girls
• Period Settings - Default game format
• Notes - Additional information

Tournament Series

Large tournaments often have multiple competition levels. Add series to organize them:

• Elite - Top competitive level
• Kilpa - Competitive level
• Haaste - Challenge level
• Harraste - Recreational level

Each series can have its own games and standings within the same tournament.

Tournament Awards

• Player of Tournament - Award recognition 🏆

Linking Games to Tournaments

When creating a game, you can link it to a tournament and optionally a specific series. Tournament games:

• Are grouped separately from season games
• Have their own statistics tracking
• Can be assigned to a specific series level

Teams

Teams represent your squads. Create a team for each group you coach.

Creating Teams

1. Open the menu (☰) and select My Teams
2. Click New Team
3. Enter the team name
4. Link to a competition (optional but recommended)

Linking Teams to Competitions

When you link a team to a season or tournament:

• Competition details auto-fill when creating games
• Statistics are tracked per competition
• Easy filtering in reports

Multiple Teams

If you coach multiple teams (e.g., U12 and U14), each team can have:

• Its own roster
• Separate game history
• Individual statistics

Team Placements

When editing a team, you can record final standings for competitions where the team has played:

1. Open My Teams and edit a team
2. Scroll to "Tournament & Season Placements"
3. Select placement (1st-10th) for each competition

Placements are displayed with badges:

• 🥇 First place
• 🥈 Second place
• 🥉 Third place

These badges appear both in the team list and in competition views.

Personnel

Track your coaching staff and team personnel.

Adding Personnel

1. Open the menu (☰) and select Personnel
2. Click Add Personnel
3. Fill in the details

Personnel Roles

Choose from 8 role types:

• Head Coach - Primary coach
• Assistant Coach - Supporting coach
• Goalkeeper Coach - Specialized GK training
• Fitness Coach - Physical conditioning
• Physio - Medical/injury support
• Team Manager - Administrative duties
• Support Staff - General assistance
• Other - Custom roles

Personnel Details

For each person, you can record:

• Name - Full name
• Contact - Phone number and email
• Certifications - Qualifications (e.g., "UEFA A License", "First Aid")
• Notes - Additional information

Tips and Best Practices

Recommended Setup Order

Follow this order for best results:

1. Configure club season period in Settings
2. Create seasons and tournaments
3. Create teams and link to competitions
4. Add personnel

Naming Conventions

Team names should be simple - typically based on club colors or simple identifiers:

• ✅ "PePo Lila"
• ✅ "PePo Violetti"
• ✅ "KuPS Hirvet"

The app automatically shows context in parentheses when needed (e.g., "PePo Lila (Spring League 24/25)"), so you don't need to add age groups or years to team names.

Competition names should be descriptive but without the club season period - it's added automatically:

• ✅ "Spring League" → displays as "Spring League 24/25"
• ✅ "Helsinki Cup" → displays as "Helsinki Cup 24/25"
• ❌ "Spring League 24/25" (redundant - period is added automatically)

Archiving

At the end of a season or tournament:

1. Review final statistics
2. Export any needed reports
3. Archive the competition
4. Historical data remains accessible

Regular Backups

Protect your organizational data with regular backups. See Data Management for backup instructions.