Recommended Workflow
The complete workflow to get the full benefits of MatchOps
Last updated: 2025-01-07
This guide walks you through the recommended setup process to unlock the full potential of MatchOps. By following these steps, you'll have your match data organized, complete statistics functionality, and streamlined game day workflows.
The Quick Start guide gets you going fast. This Recommended Workflow takes more time upfront but saves time on every game day and provides richer statistics.
Why Setup Matters
When you set up your data properly:
- Game creation is faster - Select a pre-built team and competition details auto-fill
- Statistics are complete - Events link to players, teams, competitions, and seasons
- Historical tracking works - Compare performance across seasons and tournaments
- Naming is automatic - Club season (e.g., "24/25") is added to competition names based on dates
The Setup Flow
Follow these steps in order. Each step builds on the previous one.
┌─────────────────────────────────────────────────────────┐
│ 0. CLUB SEASON SETTINGS │
│ Set your season period (e.g., Oct-May) │
├─────────────────────────────────────────────────────────┤
│ 1. MASTER ROSTER │
│ Add all your players │
├─────────────────────────────────────────────────────────┤
│ 2. PERSONNEL │
│ Add coaches and staff │
├─────────────────────────────────────────────────────────┤
│ 3. COMPETITIONS │
│ Create seasons and tournaments │
├─────────────────────────────────────────────────────────┤
│ 4. TEAMS │
│ Build teams with players and link to competitions │
├─────────────────────────────────────────────────────────┤
│ 5. CREATE GAME │
│ Select team → Game data pre-filled │
└─────────────────────────────────────────────────────────┘
Step 0: Club Season Settings
This step is important! The club season period affects automatic naming of competitions and how statistics are grouped. Set this up first.
Open Settings
Open the menu (☰) and select Settings.
Configure Season Period
Set the start and end dates for your club's season (e.g., October to May for most European clubs). This defines what counts as "in-season" vs "off-season".
When you create competitions with dates, the club season (e.g., "24/25") is automatically calculated and can be added to names, reducing naming complexity.
Step 1: Master Roster
Your master roster is the foundation. Add all players who might play for any of your teams.
Open Roster Settings
Open the menu (☰) and select All Players.
Add Each Player
Click Add Player and fill in:
- First name, last name, nickname (optional)
- Jersey number (optional)
- Position (optional, helps with formation planning)
MatchOps does not collect personal information. Your data stays private and secure. Player names are used only as references within the app.
Key points:
- Players in the master roster can be assigned to multiple teams
- Assessments (ratings) are player-specific and carry across teams
- You can always add more players later
See Roster Management for detailed instructions.
Step 2: Personnel
Add coaches, assistant coaches, and other staff members.
Open Personnel
Open the menu (☰) and select Personnel.
Add Staff Members
Click Add Personnel and enter:
- Name
- Role (Coach, Assistant Coach, Team Manager, Physio, Other)
Personnel can be assigned to individual games when creating or editing a game.
See Teams & Organization for details.
Step 3: Competitions
Create your seasons and tournaments before building teams.
Seasons
Seasons are for league play or ongoing competitions.
Open Seasons
Open the menu (☰) and select Seasons.
Create a Season
Click New Season and configure:
- Name - The season name (club season period like "24/25" is automatically calculated and displayed with the name when you set the start date)
- Date range - Start and end dates
- League - Use the 3-step dropdown system: level (level 1, level 2, etc.), area (east, west, etc.), and series name (local, regional, etc.)
- Game type - Soccer or Futsal
- Game defaults - Period length, number of periods, and other settings that will pre-fill for games in this season
Tournaments
Tournaments are for cup competitions or short events.
Open Tournaments
Open the menu (☰) and select Tournaments.
Create a Tournament
Click New Tournament and configure:
- Name - The tournament name (club season period is automatically calculated and displayed)
- Date range - Start and end dates
- Series/Levels - Add competition levels (Elite, Kilpa, Haaste, Harraste) - you can have multiple levels in one tournament
- Game type - Soccer or Futsal
- Game defaults - Settings that will pre-fill for games in this tournament
When you add series levels to a tournament, you can later assign teams and games to specific levels within that tournament.
See Teams & Organization for details.
Step 4: Teams
Now bring it all together by creating teams.
Open Teams
Open the menu (☰) and select My Teams.
Create a Team
Click New Team and configure:
- Team name
- Default game type (Soccer or Futsal)
Assign Players
Select players from your master roster to add to this team.
Link to Competition (Optional)
Associate the team with a season or tournament. This enables automatic competition details when creating games.
The payoff: When you create a new game and select this team, the competition details and available players auto-populate.
See Teams & Organization for details.
Setup Checklist
Use this checklist to track your progress:
- [ ] Added all players to master roster
- [ ] Created personnel entries for coaches/staff
- [ ] Created at least one season or tournament
- [ ] Created at least one team
- [ ] Assigned players to team
- [ ] Linked team to competition
What's Next
With setup complete, you're ready for game day:
- Game Day Workflow - The complete match day process
- Select your pre-built team when creating a game
- Competition details will auto-fill
- Plan your formation, start the timer, and track events
- All statistics will flow into your season/tournament records
After your first game with a pre-built team, you'll see how much time the upfront setup saves - and how much richer your statistics become.